Minute Taker

A school in Moseley is seeking a highly organized and experienced Governors’ Administrator to join their vibrant school community and provide exceptional administrative support to the Governing Body.

About the Role:

In this crucial role, you will play a key part in ensuring the smooth running of the Governing Body by providing comprehensive administrative support. You will attend meetings, meticulously minute proceedings, and maintain the confidentiality of all discussions and documentation.

Key Responsibilities:

• Attend Governor Meetings and Panel Hearings.
• Minute and write up all Governor Committee and Subcommittee Meetings.
• Record the attendance of Governors at meetings.
• Minute and write up Panel Hearings.
• Distribute draft minutes and action items promptly to Committee and Subcommittee Chairs after each meeting, ensuring corrections are incorporated.
• Maintain the confidentiality of the Governing Body and all committee documents.
• Participate in training and development opportunities as required.
• Undertake additional administrative tasks as directed by the Chair of Governors or the Headmistress.

Person Specification:

Experience and Skills:

• Proven experience of minuting meetings is essential.
• Excellent organizational and administrative skills.
• Proficient IT literacy (Microsoft Office Suite).
• Sound understanding of confidentiality and cyber security principles.
• Good understanding of safeguarding practices in a school environment.

Personal Attributes:

• Ability to build and maintain positive relationships and work collaboratively.
• Strong organizational skills with the ability to manage time effectively and meet deadlines.
• Problem-solving skills with a proactive “can-do” attitude.
• Reliability, integrity, discretion, and flexibility.
• Wholehearted commitment to the school community and its values.

Affinity Workforce Solutions and Monarch Education are committed to safeguarding and promoting the welfare of children and young people and expects all its temporary workers to share this commitment. Successful applicants will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including references from current and previous employers, health, right to work in the UK, an enhanced DBS check and a further check against the appropriate barred list. This role involves working with children on a daily basis and is therefore in regulated activity.

Monarch Education is an equal opportunities employer and welcomes applications regardless of sex, age, race, sexual orientation, gender reassignment, marriage and civil partnership, religion and belief, pregnancy and maternity or disability.

This vacancy is based in the United Kingdom. Monarch Education operate in the UK and can only process applications from candidates who are currently UK residents and eligible to work in the UK. Whilst we will endeavour to contact you following your response, due to the high volume of applications we regret that this cannot always be possible. If you have not had notification from us within 30 days please take your application as not being successful this time but we will keep your details on file for future opportunities.

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