Birmingham, West Midlands
£13.00 - £15.00 per hour
Part Time

We are looking for a school experienced administrator for a special needs school based in Central Birmingham.

Your working hours will be 08.00 – 16.30, Monday to Friday. You will be required to assist with the smooth running of the school office dealing with all aspects of Administration, attendance and data entry using Arbor. You will assist with parents and external companies and provide assistance to all visitors and staff so ensuring that the school is a safe and welcoming environment for children, staff, parents/ carers and visitors.

You will manage your own workload independently under the general direction of the Schools Operations Manager. You will be required to work on your own initiative as well as taking direction and working as part of a team.

As an integral part of the school community, you will be expected to act as a role model to all students upholding the school values at all times promoting the safety and welfare of young people in accordance with school policies.

Person Specification

  • A ‘can do’ outcome focused attitude and approach
  • A relentless drive to improve performance and deliver outstanding results through new, innovative and more effective ways of working
  • Excellent communication skills, works effectively within a team, see the potential in others and understands the impact of their actions on colleagues
  • A proactive approach to work and problem solving, and the ability to spot and deal with issues as they occur
  • A high level of personal integrity, who displays respect and empathy for others and is consistent, open and honest
  • The ability to be able to multitask in an effective and conscientious way
  • Being able to say ‘no’ when the necessity arises due to capacity
  • Good working knowledge of IT software, such as Google, Excel, Word, PowerPoint


  • Work collaboratively with the School Operations Manager and Head teacher (as well as any other key stakeholders) to make sure the Front Office and School site is run to a high standard, providing excellent client-facing communication and problem solving.
  • Be first point of contact by telephone and email on behalf of the Primary School, making sure to respond and pass on messages in a timely manner.
  • Take the lead in managing the administration of the Single Central Record, making sure that the record is maintained and all associated documentation is correct, in date and compliant at all times.
  • Support with School recruitment specifically interview arrangements and reference checks, and be responsible for ensuring the Safer Recruitment Checks are completed prior to any new starter joining.
  • Maintain the ARBOR database, specifically making sure that contact records including pupils, parents/ carers, staff and Trustees are up to date and new or leaving pupils are recorded correctly as well as any reports as required by the School or Trust.
  • Support the School Operations Manager and Head teacher with the development, organisation and administration of all trips.
  • Collaborate with other School Administrators to support the development, implementation and evaluation of Trust and local Schools policies, practices and procedures in such a way as to support the Trust’s values and vision.
  • Safeguard and promote the welfare of children: This includes:

– The responsibility to provide a safe environment in which children can learn.

– To identify children who may be in need of extra help or who are suffering, or are likely to suffer significant harm. All staff then have a responsibility to take appropriate action, working with services as needed.

To apply please send your full CV to

Please visit our website

Affinity Workforce Solutions and Monarch Education are committed to safeguarding and promoting the welfare of children and young people and expects all its temporary workers to share this commitment. Successful applicants will, in accordance with statutory guidance, be subject to a comprehensive pre-employment checking process including references from current and previous employers, health, right to work in the UK, an enhanced DBS check and a further check against the appropriate barred list. This role involves working with children on a daily basis and is therefore in regulated activity.

Monarch Education is an equal opportunities employer and welcomes applications regardless of sex, age, race, sexual orientation, gender reassignment, marriage and civil partnership, religion and belief, pregnancy and maternity or disability.

This vacancy is based in the United Kingdom. Monarch Education operate in the UK and can only process applications from candidates who are currently UK residents and eligible to work in the UK. Whilst we will endeavour to contact you following your response, due to the high volume of applications we regret that this cannot always be possible. If you have not had notification from us within 30 days please take your application as not being successful this time but we will keep your details on file for future opportunities.


Share this job: